Microsoft Word TOP TIPS for the complete beginner


Are you a complete novice when it comes to using a computer?

It is becoming more and more necessary to be able to use a computer to deal with your day to day life.  We have put together some shortcuts that will save you time.  Why not try them out.

The first thing anyone should learn is how to undo a mistake.  We all make them so let’s not worry about them ….try out the Undo and Redo buttons on your Quick Access Toolbar.  The Quick Access Toolbar is at the very top left of your screen.

To Undo Previous Actions:

  • Click on Undo  in the Quick Access Toolbar to undo a single action

Or

  • Click on the drop arrow for Undo  in the Quick Access Toolbar and select a series of actions

To Redo a Change (After Undoing One First):

  • Click on Redo  in the Quick Access Toolbar

 

We all want our documents to look good so why not try to use bold, italics or underline to emphasize important aspects.  You will need to select the text you want to change first.  There are several ways of selecting text but the simplest is to click and drag from beginning to end of the text.

Why not try selecting some text and then clicking on the appropriate button on the Home tab.  See below:

To Make Text Bold:

  • Select the text
  • Click on Bold in the Font group of the Home Tab

To Italicise Text:

  • Select the text
  • Click on Italic in the Font group of the Home Tab

To Underline Text:

  • Select the text
  • Click on Underline in the Font group of the Home Tab

 

Once you have typed you text onto your document and read it over you may decide that you would prefer to re-order it and move your text around.  You don’t need to delete it and re-type it somewhere else…you would simply use the Cut facility.  This means that you select your text and then Cut…your text is held in the Clipboard area temporarily …you would then go to where you want the text to be moved to and click on the Paste button…see below:

To Cut and Paste Text:

  • Select the text then click on the Home tab on the ribbon and click on Cut  in the Clipboard group
  • Position the insertion point then click on the top half of Paste  in the Clipboard group

(or use Ctrl and x for Cut and Ctrl and v for paste)

 

Similarly you can use the same procedure to Copy text from one place to another.  The only difference is that instead of using the Cut button you use the Copy button.  See below:

To Copy and Paste Text:

  • Select the text then click on the Home tab on the ribbon and click on Copy  in the Clipboard group
  • Position the insertion point then click on the top half of Paste  in the Clipboard group

(or use Ctrl and c for Copy and Ctrl and v for paste)

 

To Navigate using the Keyboard

  • Hold Ctrl and Home or Ctrl and End to move to the start or end of the document
  • Click Home or End to move to the start or end of the current line
  • Hold Ctrl and Pg up or Ctrl and Pg Dn to move to the next or previous page, respectively

 

Sometimes we find that we need to change the layout of the page to suit what we are doing.  Most of the time we work in an A4 size sheet of paper with the short edge at the top and bottom.  This page layout is called Portrait style orientation.  If you need the long side at the top and bottom then you would change it to Landscape style orientation as follows:

To Change Page Orientation:

  • Click on the Page Layout tab
  • Click on Orientation  in the Page Setup group
  • Select either Landscape or Portrait

 

To Change Page Size:

  • Click on the Page Layout tab
  • Click on Size in the Page Setup group
  • Select the desired size
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